Your projects are unique. And the proofreading, editing and transcription prices I quote are unique to your projects too.
I’ll ask for a sample of the text or audio and a clear brief so I can see exactly what’s what. The more involvement your work needs, the longer it takes to return the spot-on copy you need. And expect.
To keep things simple, you can book a block of my time that’s held for you every month. We’ll discuss the types of copy you regularly create then agree the number of days or hours I’ll hold. Retainer agreements are paid in advance to secure that time for you. If you create regular copy, this gives you the support you need. And confidence. It gets rid of some of that to and fro too.
I’ll quote a set project fee rather than the time it’ll take. This makes it easier for you to budget and keep your clients in the loop. The only time an hourly rate may be best is for spreadsheets that need a lot of cross-checking against brand guidelines.
Here’s why one-off project prices differ
Copy-editing and proof-editing take longer than proofreading. There’s so much more to get stuck into. And they need a full proofread after too.
PDFs can take twice as long to proofread than a Word document. Adding those sticky notes and annotations isn’t as quick as simply tracking changes. Then there are the visual elements to check too.
Spreadsheets may have descriptions with a whopping list of brand rules to double check. Or there may be none at all. If there are a lot of rules to work with, I might suggest these projects are billed based on the amount of time it takes to complete. I’ll let you know if that’s the best way forwards.
Audio transcription is often quoted per audio minute. And one hour of audio can take up to four hours to transcribe. That’s for clearly audible, one-on-one interviews with no accents too. A set fee based on your specific audio content gets rid of that risk of rushing through your file. There’s time for a meticulous transcription and full proofread, so you get a clear copy of your content. As a guide, 30 minutes of good quality audio with 2 people talking (no accents) is £100.
QUOTES: I quote retained time on the amount of days or hours you need. For one-off projects I quote a set fee, not how long it’ll take. Unless it’s a rule-riddled spreadsheet as that may be billed hourly.
TIMESCALES: A speedy turnaround doesn’t fit with what I do. It’s a methodical process. And I need to know that I’ve checked your copy fully so it’s to my high standards.
CONTRACTS: I issue a Statement of Work and Booking Contract for signature with each new retainer or one-off project. I like things to be clear for us both. Being organised is fun.
DEPOSITS: Retainers are paid in advance to book the time in for the coming month. For one-off projects, payment needs to be paid in full for projects of £500 and below. A 50% non-refundable deposit payment needs to be paid for projects of £501 and above. I’ll send you the invoice once the Booking Contract has been signed. Your retained hours or one-off project will be confirmed in my schedule once your payment has been received. This way we both know that the time is scheduled in just for you.
If you want to deliver exceptional copy to your clients, drop me a line!